“We’re busy.
Why does cash feel tight?”
Revenue is growing. So are the commitments you cannot see in one place.
Bookkeeping + Controller Support
Clear books are the start.
Control is the goal.
Know where the money went, what is coming next, and which decisions need your attention.
For business owners who need current books, useful reporting, and less financial guesswork.
HELIOS / FINANCIAL OPERATING VIEW ILLUSTRATIVE
THE RECORDBooks that stay current.
Transactions organized. Accounts reconciled. Open questions visible before they become problems.
MONTHLY BOOKKEEPINGCASH VISIBILITYJOB COSTINGRECEIVABLESFINANCIAL REPORTINGCONTROLLER SUPPORT
Does this feel familiar?
The business is moving.
The financial picture isn’t.
The problem isn’t always that your business isn’t making money. You may not have a reliable view of where it is going.
More jobs. More bills. More people to pay.
But the answers still come back to you.
“We’re busy.
“Did we actually
make money on that job?”
The contract looks good. Materials, labor and late invoices tell a different story.
“Why am I still
chasing all of this?”
Missing receipts. Unpaid invoices. Another report that arrives after you needed it.
The bigger the business gets,
the more expensive that confusion becomes.
The shift
This is where bookkeeping
becomes more than bookkeeping.
Financial information should help you operate the business.
Not just record what already happened.
Bookkeeping vs controller support
Right numbers.
Clear meaning.
One system.
Bookkeeping keeps the numbers right. Controller support helps you understand what they mean and what needs attention.
Find your starting pointBookkeeping
THE RECORDTransactions · Reconciliation · Categorization
Receivables · Payables · Invoicing · Bill pay
Payroll support · Cleanup · Catch up
Financial reporting
THE PICTUREProfit & loss · Balance sheet · Cash flow
Job costing · Management reports · Financial trends
Controller support
THE OVERSIGHTReporting interpretation · Cash visibility
Financial controls · Process improvement · Operational insight
One financial operating picture.
The work behind the control
Connected support.
Not isolated tasks.
Start with what your business needs.
Connect the work as it grows.
The foundationBooks that keep up
Books that keep up
with the business.
Accurate, organized financial records that stay current. Transactions are categorized, accounts are reconciled and missing details have a place to go.
Current recordsReconciled accountsVisible questions
Let’s talk about your books For contractors, trades + service businesses
A busy job
isn’t the same
as a profitable job.
The contract value is only the beginning. Connect labor, materials and every other direct cost to see how the job is actually performing.
Move the labor cost. Watch the margin.
Talk about job costingPROJECT FINANCIALSIllustrative example
Contract revenue$250,000
- Materials
- $58,400
- $71,200
- Subcontractors
- $34,500
- Equipment
- $8,700
- Other direct costs
- $5,200
Estimated gross profit$72,000
Gross margin28.8%
Fictional project. Gross profit is revenue less the direct costs shown, before overhead and taxes. This is not client data or a promised result.
See what is coming
Profit tells one story.
Cash tells the next.
Put expected receipts beside bills, payroll and upcoming expenses. See the timing, not just the totals.
CASH FLOW / THE OPERATING VIEWIllustrative example
Starting cash$84,000
Today
A starting balance is not the whole picture.
Receivables remaining$108,000
Bills + expenses ahead$42,000
Payroll ahead$28,000
Projected ending cash$92,000
Fictional amounts and timing. This view explains cash movement, not a forecast for your business. Your reporting and review cadence are defined in your engagement.
What you actually get
You don’t need another report.
You need someone who knows
what to do with it.
Current books. Visible receivables and payables. Reporting with context.
The agreed work gets owned, and the open questions stay visible.
Information to chase.
The booksBehind and hard to trustCurrent, organized records
Receivables“Has anyone followed up?”Balances and follow up in view
CashA bank balance without contextReceipts and commitments connected
ReportingNumbers without an explanationAn operating picture you can use
Your timeChasing the next missing detailClear ownership and a review rhythm
Scope and deliverables depend on your engagement.
You didn’t start the business
to spend your day chasing numbers.
Helios takes on the agreed financial workload while keeping you involved in the decisions that are yours to make.
More control. Less financial babysitting.The Helios perspective
The books are not the destination.
They are the starting point.
We approach the numbers from the operating side of the business. What happened? What needs attention? Who owns the next step?
Accuracy
Organized, current records.
A dependable place to start.
Visibility
Reports with context.
An owner who can see the picture.
Control
Clear responsibilities.
Information that supports decisions.
Working with Helios
A working relationship.
Not a monthly disappearing act.
We agree on the scope, responsibilities, approvals and reporting cadence before work begins.
Understand
Review the business, current books, financial workflow and the answers you need.
Organize
Address the backlog and establish consistent records, processes and responsibilities.
Operate
Maintain the agreed books, receivables, payables and financial reporting.
Control
Review the operating picture, surface exceptions and adjust as the business changes.
The work across the year
Keep the everyday work moving.
Organize transactions, invoices, receipts and bill or payroll information while the details are still current.
Before we talk
A few things
worth knowing.
Can you help if our books are behind?
Yes. We review the missing periods and available information, define the cleanup and catch up work, and establish a practical starting point for ongoing support.
Do we need bookkeeping or controller support?
Bookkeeping maintains the record. Controller support adds financial oversight, reporting interpretation, cash visibility and process ownership. We can help identify the right scope, including support alongside your current bookkeeper.
Do you work with contractors and service businesses?
Yes. Construction bookkeeping, contractor bookkeeping and growing service businesses often need clearer job costs, receivables, vendor bills and cash timing. We also work with other business owners whose financial operations need attention.
Will you replace our accountant or CPA?
No. We can organize the records and coordinate an agreed handoff with your accountant. HELIOS is not a CPA firm and does not provide tax preparation, tax advice, legal advice, audits or assurance services.
What happens after I reach out?
We use your information to arrange a conversation about the business and what needs attention. If there is a fit, we define the work, responsibilities, cadence and fees before an engagement begins.
Your next decision
Ready to know
what is actually happening
inside your business?
Let’s look at where your financial operation stands and what needs to be cleaned up, organized or managed.
Prefer to speak with us?(689) 333 6456